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Dropdown for Frequency (Data Validation → List):
Daily, Weekly, Monthly, Quarterly, Annually
| Timestamp | Pump ID | Ambient Temp | Discharge Pressure (PSI) | Suction Pressure (PSI) | Differential Pressure (Formula) | Motor Amps (Nominal: 45A) | Bearing Temp °F (Max 180) | Vibrations (in/sec) | Seal Leakage (Drips/Min) | Oil Level (Sight Glass) | Unusual Noise (Y/N) | Action Required |
| :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- |
| Example | P-101 | 72°F | 120 | 15 | 105 | 42A | 165 | 0.12 | 2 | 50% | N | - |
| | | | | | =C2-D2 | | | | | | | |
Excel "Hot" Instructions for Section A:
You need Flow (GPM), Head (Feet), and Motor Amps.
=((Flow * Head * Specific_Gravity) / (3960 * Motor_HP * Motor_Efficiency)) * 100
A 5% drop in efficiency is your cue to check impeller wear.
Below is the raw data structure. To make this "hot," copy these headers into Excel starting at Cell A1. pump preventive maintenance checklist excel hot
Open a fresh Excel workbook. You don't need fancy macros. You need these three headers:
1. Visual & Safety (Cold)
2. The "Hot" Performance Data (Critical)
3. Predictive Insights (The "Excel Hot" formula) Dropdown for Frequency (Data Validation → List): Daily,
When building your Excel workbook, organize the columns to capture the lifecycle of the maintenance task. Your header row should include: